Sponsor Registration & Info

We will do our best to accommodate your requests.  Booth assignments are based on a first come, first served basis therefore we encourage you to register early to secure a booth position that fits your company/organization needs.  Payment must be made at the time of registration to hold your booth reservation.

*All fields are required.
REGISTRATION INFORMATION FORM
Business Name:

Please list the business name exactly how it is to appear on all publications, promotions, signs and website.
Contact Person:
Address:
City, State, Zip:
,
Phone: ( ) -
Email:
Confirmation and booth assignment details will be sent to the email address shown on this form.
Website:
(ie. http://www.yourwebsite.com)
Required for hyperlink posting on Fest website

SPONSORSHIP FEES:
(Check appropriate box)
 
Corporate Sponsor $1000
Contributor Sponsor $500
Associate Sponsor
(Available to Chamber members ONLY. Additional booth fee is required and must also complete a Booth Registration Form)		 $250
Electricity Required? (No Charge)

BOOTH LOCATION REQUEST


(We will contact you ONLY in the event your choices are unavailable upon receipt at our office.  Final confirmations and updates will be sent to the e-mail address shown approximately 2 weeks prior to the event.)

 

Exhibitors may conduct own individual raffle at their booth(s).You do not need to inform either Chamber of your intentions. Thanks!

Will you be donating to the Helicopter Ping Pong Ball Drop?
Item of choice displayed at your booth If corresponding ball is found during drop, winner will come to your booth to claim the prize.
Helicopter Ping Pong Ball Drop Prize Donation Description:
Please read sponsor details before clicking the button at the bottom of the page to continue the registration.

EXHIBITOR REGISTRATION INCLUDES: (1) 8 X 10’ booth set up by Wisconsin Expo with side & back curtains, (1) 2 X 8’ skirted table, (1) 7 X 44” sign, (1) folding chair.  Online participation listing of your business is also included on the Lake Country Community Fest Web Site. Early Bird exhibitor, sponsor and food vendor registration forms with payment will be eligible to receive “mention” in local radio advertising. Note: Changes/Additions to standard set up provisions are not permitted.

ELECTRICITY: This is an additional charge not included in the standard booth registration (except for food vendors in the food court area).  Provisions:  500 watts AC outlet; 100 volts. Outlets are limited and will be available on a first response basis. Bring your own grounded, 3-wire extension cord(s).  If you require more electricity than noted, please contact the Chamber – additional fees apply – see registration form.

BOOTH SELECTION:  ALL BOOTH ASSIGNMENTS ARE MADE ON A FIRST RESPONSE BASIS.  We encourage you to send in your registration early to secure a desirable booth space for your business.  We will ONLY contact you in the event your booth choices are unavailable upon receipt in our office. Confirmation/updates will be sent to the email address entered on the booth registration form approximately 2 weeks prior to the event.

REGISTRATION PAYMENT:  Make checks payable to Lake Country Community Fest.  Sorry, no credit cards accepted.  Payment must be received with your registration – see registration form.
DEMONSTRATIONS/SHOWCASE PERFORMANCES:  If you would like to present a live demonstration, entertainment, or children’s activity, please contact either Chamber to determine time slot availability.

DOOR PRIZES:  Exhibitors may run their own individual booth or exhibitor shared raffle prize drawing. If you are donating a prize for the Helicopter Ping Pong Ball Drop, please be sure to mark the registration form with an “X” so we know to mark a ping pong ball with your booth number, when it is assigned. Display your prize(s) in any way you wish at your booth. Bring exhibitor created signage to highlight your prizes, if participating.

SHARING A BOOTH: A limit of 2 businesses per one 8 x 10 booth space is allowed.  There is an additional charge for an extra booth sign, which is $10.00.

SET UP: You may set up your booth on Friday March 26, from 3:00pm – 7:00 pm or Saturday, March 21st beginning at 7:30 am. Directions and confirmations will be mailed or emailed ahead. There will be floor plans posted at several entrances and personnel available to help you locate your booth. Early set up is at your risk - there is no additional overnight security provided in the exhibit area.

TEAR DOWN: Exhibitors may begin packing up at 3:00 pm on Saturday, March 27th.  No early take down of booths is allowed.

NOT ALLOWED: Motorized or heavy equipment that could damage the floors. No propane tanks or burners/flames.  No selling (money exchange) of products or services on site (except for food vendors and non-profits). No latex balloons or other products. No animals.

VERIFICATION:  Please check the Lake Country Community Fest web site at www.lakecountrycommunityfest.com  to verify that your information is correct, (spelling of names, website link, etc.).  We ask that you fill out your registration form legibly to help alleviate any mistakes.

CANCELLATION POLICY:  Once your registration has been received and the booth space has been allocated, your company is contracted to the booth space.  Any exhibitor who cancels booth space prior to March 12, 2010 must pay a $50.00 cancellation fee to recover administrative expenses.  There are no refunds for cancellations after March 12, 2010.  All cancellations must be made in writing.

PARKING DURING SHOW HOURS: Please park in the area which will be designated for exhibitors and save the guest parking as a convenience for your potential customers.

If you should have any questions or need additional information, please contact either Chamber office:

Delafield Chamber
262-646-8100
info@visidelafield.org
           
Hartland Chamber
262-367-7059
admin@hartland-wi.org